Finding the right talent is key and one of the biggest challenges faced by companies and businesses in India. According to the latest report, 80% of organizations in India found it difficult to find the right talent in the first quarter of 2025.
While talent scarcity is the primary reason, inefficient and inflexible traditional recruitment processes also play a huge role in a tough recruitment process, which is often subject to bias, is time-consuming, and is limited in reach, creating challenges in finding the right candidate quickly.
This further leads to a lack of skilled and experienced employees and also a poor candidate experience. The solution? AI-driven recruitment software.
Recruitment software streamlines hiring processes for companies, making the process faster and more efficient. In this article, we’ll look at the benefits and some of the best recruitment software options in India to help you transform your hiring workflow.
What is Recruitment Software?
Recruitment software is a tool that helps businesses and organizations streamline and automate their hiring processes. From resume screening and identifying potential candidates to scheduling interviews and onboarding new employees, recruiting tools reduces the manual effort and time required to hire new candidates—improving the efficiency of the hiring process.
Here are a few more benefits of recruitment software for Indian businesses:
Automates the hiring process, resulting in an accurate, faster, and more efficient recruitment workflow.
Better candidate matching due to data analytics and AI that help find the best-suited candidates.
Facilitates high-volume candidate management and data management due to AI.
Improves candidate experience due to smoother onboarding, streamlined communication, better engagement, and timely updates.
Promotes data-driven decision-making, allowing companies to leverage analytics and reporting insights.
Given these excellent benefits, the Indian recruitment software market is growing exponentially. In fact, the market size in India, which was valued at $88.82 million in 2024, is projected to grow at a 6.3% CAGR to $154.20 billion in 2034. This shows the rising importance of optimized recruitment and hiring workflows for businesses in India.
Key Features to Look for in Recruitment Software
Let’s look at the essential features that make an ideal recruitment software so you can choose the best option for your business.
AI-powered resume screening and automated resume filtering based on a candidate’s experience, skills, and keywords to reduce the manual effort.
Applicant Tracking System (ATS) will automatically track applicants’ hiring process as they move through various hiring stages—from job application to onboarding. This ensures that no candidate is overlooked.
Automated job posting with integration with critical job portals, like LinkedIn, Indeed, and Naukri, to ensure multi-channel sourcing.
Interview scheduling and assessment systems with automated scheduling, skill assessment tests, and video interview integration to enable efficient candidate evaluation.
Candidate database management with a centralized database that stores, manages, and searches candidate data and profiles for existing and future hiring needs.
Reporting and analytics features to gain valuable insights into hiring trends, candidate engagement, and recruiter performance to optimize future recruitment strategies.
Compliance with Indian labor laws and regulations to adhere to legal requirements and avoid legal penalties.
Why Do Indian Businesses and Organizations Need Recruitment Software?
Indian businesses and organizations critically need recruiting tools for several reasons. For starters, India is seeing growing employment growth and increased hiring intent. For instance, the hiring intent across several organizations and businesses in India is projected to reach 29% by the end of 2025, compared to 17.7% in 2024.
While this means progressive business growth and more opportunities for potential Indian candidates, Indian businesses face unique challenges when it comes to hiring, including a high volume of applications and significant skill gaps.
Companies in India receive thousands of applications for a single job position, especially in popular sectors like finance and IT. Screening these many applications manually would be daunting and time-consuming and would increase the risk of missing out on a great fit.
Another major challenge is finding skilled candidates. While companies receive thousands of applications and a large number of students graduate from Indian institutions each year, most of them lack the required skills, especially for modern businesses or skills that would make them stand out. In fact, only 42.6% of Indian graduates who apply for jobs are deemed employable, according to the Mercer Mettl India’s Graduate Skill Index 2025 report.
This further makes it challenging to find the ideal candidate who not only holds qualifications but the necessary skill sets to fit the job role—with 86% of IT employers and 79% of financial and real estate employers struggling to find skilled talent.
Another noticeable challenge is that while there’s growing progress towards adopting technologically and AI-driven recruitment processes, many companies, especially small businesses, are still using traditional, manual hiring processes and systems—only 35% of small businesses use ATS for hiring. This makes hiring and recruitment inefficient and time-consuming for the remaining 65% of businesses, increasing the need for recruitment software.
All these challenges accumulate to create further challenges, such as increased turnover and retention issues, inefficient data-driven decision-making, increased recruitment costs, and dissatisfied candidates due to poor candidate experience.
Recruitment software helps businesses fix these challenges and optimize their recruitment workflows for better business growth. Let’s look at the best recruiting software for your business.
8 Best Recruitment Software For Your Business
Darwinbox for businesses looking for an AI-powered and unified recruitment solution offering extensive integrations, deep insights, and seamless candidate experience
Nitso for businesses looking for an intuitive and end-to-end recruitment software with not many AI-driven features
RecruitCRM for businesses that need dedicated recruitment software with no integration with other HR modules
Zoho Recruit for SMBs and staffing agencies looking for basic integration and customization functionalities in a recruiting software
TalentRecruit for large businesses with a higher budget requiring advanced AI-powered hiring and recruitment features
TalentOrb for small businesses looking for budget-friendly ATS
Workable for businesses needing a strong ATS and AI-driven job board automation with a high budget
Superworks for SMBs with basic recruitment and customization needs
Darwinbox
Darwinbox provides a recruitment module that helps businesses hire faster and smarter. It facilitates requisition and job management for recruiters and hiring managers by enabling democratic hiring—meaning hiring managers can individually raise requisitions in one click to hire for their teams for specific job roles and positions.
Recruiters no longer need to worry about redundant and administrative tasks like creating a job description (JS), as Darwinbox enables bias-free, AI-powered JD Generation and also provides AI-powered Candidate Recommendation, allowing recruiters to identify the top talent quickly and efficiently from the existing talent pool.
It further boosts recruiter productivity with a productivity hub that allows them to plan, manage, act, and achieve recruitment goals from a single place—preventing switching between multiple portals and enabling better and faster recruitment.
For three consecutive years, Gartner has recognized Darwinbox as one of the top-rated and fastest-growing HR software. It facilitates recruitment processes and streamlines hiring for businesses.
Key features:
It enables rapid and smart shortlisting of top candidates with AI-powered stack ranking, CV insights, and Boolean search.
It streamlines offer management for situations like handling counteroffers, negotiating offers with an offer proposal, handling exceptions with decision matrices, and generating bulk offers to facilitate bulk hiring.
It provides in-depth recruitment insights, including benchmarking, DEI dashboards, periodic digests in PDF, and recruitment storyboards to gain deepdive into critical recruitment key metrics.
It streamlines the candidate experience with a smooth application process, an intuitive candidate portal, AI-powered job recommendations to help candidates find the best-suited jobs, and a dedicated candidate helpdesk to enhance candidate communication and efficiently resolve issues.
It comes with a comprehensive suite that unifies the recruitment module with other HR modules, such as payroll and compensation, core, and onboarding, to ensure seamless data flow from recruitment to other modules.
Best-suited for: Organizations and businesses of all types and sizes looking to streamline and automate their recruitment processes and enable enhanced recruiter productivity and better candidate experience.
Nitso
Nitsotech provides recruitment management software that helps automate job postings, interviews, and screenings and reduces recruitment time by 39%.
Its Applicant Tracking System (ATS) makes organizing job applications, managing job postings, and tracking candidates easier. Besides, it also provides a centralized database to store candidate information in one place, ensuring seamless team collaboration, easy access, and quick searches.
Nitso offers end-to-end recruitment software solutions, with resume parsing and interview scheduling and structured templates to ensure consistent interview questions and fair candidate evaluation.
However, while Nitso offers such an extensive and feature-rich recruitment solution, it lacks advanced AI-powered features, like predictive hiring analytics and candidate matching, which most modern businesses need and look for.
Key features:
It comes with drag-and-drop tools to configure hiring and recruitment workflows.
Its intuitive dashboard makes it easier to track and manage applicants through a central dashboard. However, it lacks direct integration with major job portals and multiple platforms such as Naukri and LinkedIn.
It offers 24/7 dedicated support to help businesses with the software implementation and ongoing support.
Best-suited for: Businesses looking for an all-in-one HR and recruitment solution with payroll and employee management. However, it’s not suitable for businesses looking for AI-powered and AI-driven features, insights, and integrations for a customizable workflow.
RecruitCRM
RecruitCRM is a dedicated, AI-powered recruiting software that allows businesses and agencies to create customized hiring workflows and eliminate repetitive and tedious tasks.
It offers features such as AI resume parsing with multilingual support, candidate matching with a bimetric scoring system, automated outreach with email sequencing to ensure timely follow-ups, and AI GPT integration that generates automatic job descriptions, email templates, and insightful summaries.
While it streamlines recruitment for companies, RecruitCRM offers limited HRMS features and lacks integration with payroll and employee management systems—which complicates and makes data sync and flow between multiple systems difficult.
Key features:
It offers integration with over 1000+ applications, databases, systems, and APIs, including the Chrome sourcing extension to source candidates directly from portals like Outlook, LinkedIn, Gmail, and Xing.
It offers drag-and-drop Kanban boards to visualize candidate pipelines. However, it increases the learning curve for new beginners, making it difficult to understand and get used to all the features.
It offers Advanced Analytics to gain insights from custom reports and dashboards to analyze job statistics, team performance, client performance, and candidate lifecycle.
Additional features include a mobile application, advanced search filters, resume/CV formatting, and more. However, many users complain about the price per user being too high, making it unsuitable for small businesses and startups.
Best-suited for: Large businesses and corporations requiring a dedicated and feature-packed recruitment software. However, not ideal for businesses that need comprehensive HRMS and seamless integration and sync between multiple modules and systems.
Zoho Recruit
Zoho Recruit is a recruitment platform with an ATS and CRM for internal HR teams and staffing agencies to automate the hiring process for businesses.
It lets you post your jobs across 74+ job boards and social handles with a single click and source potential candidates. Its Candidate Matching feature finds and compares applicants based on factors like skills, experiences, and proficiencies.
Moreover, it offers an AI-powered resume parsing mapping feature that allows hiring managers to align and standardize the parsed resume structure with the one the organization supports, saving time and making analysis much easier.
However, candidate filtering with options like age is challenging for several users and is not supported by the tool.
Key features:
It offers a customizable AI-driven candidate screening workflow that lets you edit existing fields and add extra custom fields and custom statuses for candidates.
It comes with Zia, Zoho Recruit’s personal AI assistant and chatbot. Zia helps improve the candidate experience by allowing them to view updated job availability and track their job applications.
While it integrates with 50+ apps and works best within the Zoho ecosystem, external HRMS integration options are limited, requiring additional setup for third-party tools.
It helps you build custom reports and dashboards for quicker insights and better decision-making. However, many users report limited customization and poor and delayed customer service response.
Best-suited for: Small and medium-sized businesses; however, the free plan has limited and quite basic functionalities. It is not suitable for businesses that need high customization and full-fledged HRMS integration with their recruiting software.
TalentRecruit
TalentRecruit is another dedicated AI recruitment software for Indian companies and businesses.
It’s best known for its Generative AI-powered robotic recruiter, ERICA, a virtual assistant powered by Machine Learning (ML) algorithms that help businesses find best-matched candidates.
It analyzes each candidate’s data points, ranks, and recommends the best candidate profiles that match the job requirements.
TalentRecruit adopts a multi-level evaluation module that lets you create and save candidate assessment templates for multiple job roles. With holistic assessment, you can assess and evaluate candidates across several parameters, such as logical thinking, communication skills, and theoretical skills.
However, despite offering advanced AI features, TalentRecruit lacks certain critical features, such as bulk resume/CV parsing. Besides, the high pricing point also makes it unsuitable for small businesses in India.
Key features:
It offers multi-channel sourcing with inbound sourcing automation, which helps you reach out and source candidates from career sites, multiple job boards, Gmail, and Outlook.
It provides an offer management solution with features that enable you to modernize the offer process, ensure quick offer approvals, and enable one-click offer acceptance.
It also facilitates reporting and analytics with an intuitive report builder and allowing you to schedule automatic reports, configure personalized dashboards to better data visual, and measure recruiter performance with recruiter performance tracking.
It also provides an integrated onboarding module to streamline onboarding process and ensure a good candidate experience. However, several users report the software being too slow and sluggish at times, experiencing performance lags quite often.
Best-suited for: Large businesses and enterprises due to higher pricing and the set up is too complex for beginners or small businesses.
TalentOrb
TalentOrb is an all-in-one Applicant Tracking System (ATS) that helps automate hiring and recruitment processes for several SMEs, staffing companies, recruitment agencies, and large businesses across India.
It comes with a centralized communication hub and an ATS dashboard that make it easy for recruiters to share updates, exchange messages in real time, and collaborate on job postings.
It also offers a customizable and visual pipeline management system with a Kanban view. This allows hiring managers to better visualize the candidate pipeline and easily collaborate and customize the pipeline stages per their specific business needs.
Besides, it also offers integration with job portals, mail servers, and HRMS to boost the recruitment process. However, while it integrates with social portals, like Naukri and LinkedIn, it lacks deep integration with multiple other critical job boards and platforms, like Glassdoor and Indeed.
In addition, it lacks advanced social media hiring features, such as Facebook job postings and LinkedIn candidate outreach, compared to other advanced software.
Key features:
It facilitates talent management by providing a centralized repository of candidate information, making it easier to manage and find candidates through search and filtering options.
It offers recruitment insights with the TalentOrb dashboard and allows you to generate custom reports to leverage insights and enhance decision-making.
It comes with recruitment features, such as video interviewing and candidate assessment, bulk CV parsing, and email reminders, alerts, notifications, etc. However, unlike other advanced recruiting software, it doesn’t have a fully functional mobile app.
Best suited for: Small and medium-sized businesses looking for an affordable ATS. It is not ideal for large enterprises that need AI-driven, global recruitment software with complete HRMS integration.
Workable
Workable is an all-in-one HR and hiring platform that helps businesses manage HR data and hire ideal candidates for their teams.
Its no-code career page builder makes job postings easier. The builder lets recruiters create mobile-friendly careers pages with auto-fill applications, built-in search and filtering, and custom layout, font, media, and brand colors.
With a single submission, you can post the job listing to 200+ free and premium job boards and translate it into over 6 languages, supporting global recruitment.
However, despite these features, Workable offers limited customization compared to other advanced recruiting software. For instance, it lacks deep workflow customization and offers limited custom fields, limiting recruiters' ability to add extensive custom fields to candidate profiles and job postings.
Besides, several users don’t find the tool intuitive, requiring a bit of a learning curve to get started.
Key features:
It provides AI-powered candidate recommendations based on job postings from a pool of over 400 million profiles.
You can maintain and track past applicants’ candidate profiles in a candidate management database to find relevant matches for future opportunities.
It supports features like AI-powered candidate screening that generates candidate profile summaries and one-way video interviews to screen candidates at scale and replace traditional phone screenings. However, one crucial feature it doesn’t offer is an AI-powered chatbot to automate follow-ups.
It offers several third-party integrations with collaboration tools, such as calendar and video conferencing integrations. However, when it comes to reporting and analytics capabilities, Workable lacks AI-driven hiring trend predictions to predict and analyze future hiring needs.
Best-suited for: Businesses with a high budget looking for AI-driven job board automation with a strong ATS. However, it’s not ideal if you need customizable software with deep HRMS functionalities at an affordable price.
Superworks
Superworks provides Super Recruit, an Application Tracking System that streamlines recruitment for organizations and businesses based on their unique recruitment requirements.
It allows you to customize and make changes to the candidate pipeline, track their recruitment stages, filter and sort candidate profiles, and upload candidate details with ease. You can also customize the questionnaires in the pipeline to collect and get all the answers you need from their profiles.
It streamlines job posting by allowing you to customize the job posts and post the job listings to multiple social media platforms, careers pages, and multiple job boards automatically. All you need to do is choose the platforms on which to post your job openings, and with a single click, the jobs get automatically posted to the platforms.
Key features:
It streamlines interview scheduling by providing a calendar view of the number of interviews, scheduled date and time, interviewer’s details, and interview type (on-site or video), as well as tracking the interview status.
The interview listing dashboard clearly lists interviews under the TODAY, THIS WEEK, THIS MONTH, and DUE INTERVIEWS tabs for better overview and understanding.
While it provides basic reports and dashboards showing the total applications and total candidates selected, it lacks advanced reporting and analytics capabilities that provide real-time insights into conversion rates, predictive hiring trends, and recruiter performance metrics.
While Super Recruit automates hiring steps for businesses, it lacks advanced Candidate Relationship Management (CRM) features. For instance, it doesn’t offer automated follow-ups and doesn’t send personalized follow-up emails at different hiring stages to candidates.
Best-suited for: Small and medium-sized businesses with basic recruitment automation needs. It’s not suitable for large enterprises requiring advanced AI-driven recruitment with deep integration capabilities and advanced reporting and analytics.
Future Recruitment Trends in India
The Indian recruitment landscape is evolving speedily and is expected to witness a rise in AI-driven recruitment processes, remote and hybrid work models, and skills-based hiring.
Here are the top future recruitment trends in India that will shape how businesses and companies in India conduct hiring.
AI-driven automation in hiring
While companies in India use AI in certain hiring and HR processes like job posting and onboarding, several hiring practices and organizations are still lagging behind when it comes to AI integration.
AI integration in recruitment processes brings promising solutions to challenges in the Indian market, such as outdated recruitment processes, cumbersome and inefficient acquisition processes, and longer time to fill vacancies than needed.
By adopting AI tools like ATS, automated interview hiring, and predictive analytics, Indian companies benefit from reduced time to hire, improved candidate engagement, and data-driven decision-making.
Focus on skills-based hiring over traditional degrees
More companies in India are likely to focus on hands-on skills rather than traditional degrees and qualifications when hiring suitable candidates, especially in the IT and tech industries.
A survey indicates that 80% of companies in India prioritized hands-on skills and capabilities over formal qualifications, signaling a growing shift toward skills-based hiring in the country.
This is why it is crucial to look for AI recruitment tools, like Darwinbox, that screen and match candidate resumes based on the required and relevant skills to ensure enhanced recruitment.
Increasing shift toward remote work
70% of Indian IT organizations have adopted or are planning to adopt hybrid working models, and 82% of Indian employees prefer working from home.
Remote or hybrid working models that accelerated during the global pandemic are now here to stay, and this shift compels Indian companies and organizations to strategize their recruitment and hiring processes to acquire talent worldwide and choose recruiting software that facilitates global hiring.
DEI hiring initiatives
India has particularly seen a 33% year-on-year surge in diversity hiring, making Diversity, Equity, and Inclusion (DEI) policies a growing business priority.
This will allow organizations to adopt hiring tools that help them promote inclusive hiring and reduce bias in recruitment processes.
Gig and contract hiring
The Indian gig workforce, which was estimated at 7.7 million in 2020-21, is projected to rise to 23.5 million by 2029-30. This rapid boom in the Indian gig platform and economy is driven by the growing shift toward flexible and remote work and the demand for specialized skills in UI/UX design, software development, and data analytics.
This prompts businesses to look for tools that support gig hiring with features that streamline agile talent acquisition, seamless remote onboarding, and workforce management and engagement.
Focus on employee well-being and development
While 62% of companies in India made employee well-being their top priority in their HR strategies in 2024, the focus on employee well-being and retention is increasing, primarily due to 86% of Indian employees struggling or suffering at work.
Beyond just recruitment and filling vacancies, Indian companies are investing in tools that help prioritize employee well-being and experience at every stage of recruitment, from interviewing to onboarding process and beyond.
Conclusion
The future of the Indian recruitment landscape is AI-driven, data-backed, and skills-focused. To embrace these automation trends, choosing the best recruiting software is key to your organization’s success.
Several tools mentioned in this blog facilitate recruitment for businesses of all types and sizes in India, whether Workable with a strong ATS and AI-driven job board automation or TalentRecruit with dedicated AI recruitment features for large businesses. However, each tool comes with its own set of limitations, making it not ideal for all businesses.
This is why if you’re looking for reliable, compliant-rich, and intuitive recruitment software that streamlines each step of the recruitment process, Darwinbox is the right choice. Its recruitment automation features not only boost the recruiter’s productivity but also enhance candidates’ experience.
Schedule a demo to learn more and make recruitment smarter, faster, and easier for your hiring teams.
FAQs
What is the difference between ATS and recruitment software?
While an Application Tracking System (ATS) is a part of the recruitment software landscape that focuses on managing and tracking applicants through their different hiring stages, recruitment software offers end-to-end hiring solutions, which include ATS, AI-driven resume screening, candidate matching, job board integrations, interview scheduling, and onboarding tools.
How does recruitment software help improve communication and collaboration with candidates?
Recruitment software that offers features like employee self-service (ESS) portals, automated follow-ups and email updates, and AI chatbot integrations boosts overall candidate experience and engagement, reducing candidate drop-off rates.
How does recruitment software reduce bias in hiring?
Modern recruitment software reduces bias in hiring with AI-powered resume screening that filters candidate applications based on skills, qualifications, and experience rather than personal details, structured and standardized interviews and assessments for fair candidate evaluation, and abiding by Diversity and Inclusion (DEI) policies and evaluating DEI metrics to reduce hiring bias.
