Attendance Management For Your Employees - Methods and Merits

Mapping time and effort spent by any resource to the revenue generated out of it is central to your business. When it comes to human resource, this process becomes even more critical because human resource is the most precious resource you will ever own. In the most simple words, you need to understand your employees’ unique attendance management needs and plan accordingly to make sure they are met.

As the remote workforce and gig economy are fast becoming the norm for businesses worldwide, it becomes even more important to leverage technology for the benefit of the enterprise as far as workforce management is concerned. Thankfully, modern-day HR Technology has simplified this for us to a large extent. Today, intelligent human resource management software in the market can empower you and your employees to excel in this aspect.

Here are some ways in which a good time and attendance management system can help your human resource be more resourceful and value-driven at work:

Transparency

Now, who wouldn’t like to work at a place that is driven by (as much as it is driven towards) transparent policies? With an HRMS that simplifies workforce management for your enterprise, you can make sure that rosters and policies are as transparent and accessible as they can be. This not only saves the time and effort that goes into clarifying and rectifying misunderstandings and mistakes but helps set the correct precedents right from day one. Your HRMS should have a special provision to help your employees access policy related documents anytime anywhere.

Reliability & Efficiency

An HRMS that brings the power of easy integrations and flexibility will help you build a culture of efficient attendance management at your workplace. Through multiple methods of workforce management like IP restricted clock-in, biometric integrations, etc., the ideal system helps you see through the clutter and improves the efficiency of your workforce. Cloud-Based HRMS Systems that come with an array of unique features like geofencing and geotagged attendance, workforce management for a remote workforce is also made easy and convenient.

As we are moving towards a time where the new way of work would mean to have certain attendance management tweaks, there are some features which can be an added advantage to your HRMS. The motto to be taken care of is maintaining a balance between employee safety and business continuity and to have these, here are the top 5 Features to have a look for - 

1. Verify Shift to Allow Office Entry: 

   Limiting the movement of employees in order to maintain social distancing is going to be the need of the hour. With features like Virtual ID Cards, you can simply scan the QR code on an employee’s Virtual ID to verify his/her shift allotment for the day and mark attendance only when the system approves. This helps the organisation keep track of employees coming to office and limit unwanted movement.

2.  Geo-Tagging with Facial Recognition:  
   

   The most common areas of physical contact around the office is the biometric machine which are being used everyday. It therefore becomes an important aspect to limit the need of any physical contact around the workplace. With attendance tracking features such as facial recognition, organisations can now avoid any physical punches for attendance. For an added layer of validation, organisations can geo-fence employees to a particular location radius to limit the range under which attendance punches are acceptable. 

3. ‘Touch-Free’ Attendance Punches:
   

   It has become a priority for organisations to ensure effective compliance with social distancing norms to maintain employee safety and create a risk-free working environment. Employees can leverage HR tech to virtually check-in on their desktop or mobile devices without having to touch any physical biometric check-in devices and punch in their attendance seamlessly. 

4. Remote Check-Ins:
   

   Managers can track their team’s work location as well as their planned activities for each day with clock-in features that indicate the employee’s location (Home/Office/Field) and record their planned and completed work. Such features allow employees to keep their direct managers in loop about their daily work and location details with just a few taps on their mobile devices. 

   To learn more about the most relevant features, I would recommend reading this blog.

Hassle Free Payroll

When your attendance related data can flow effectively and without any leakage, to your payroll module it helps you process payments much faster and with ease. The entire hassle of capturing data at two different places can be cut with a good HRMS software. An end-to-end HRMS that is the single source of truth for your organization can be of great help in this regard. These are systems that make sure critical employee data captured at one stage is leveraged throughout the employee lifecycle for better management and administration.

At Darwinbox, our new age, end-to-end HRMS is helping over a 100 leading brands all over India do just the same. The platform is flexible, agile, and fully configurable to accommodate your unique workforce management framework. And it is not just about the people in office, being fully cloud-based, empower enterprises to manage their remote workforce with ease and efficiency too.

Here are a list of Top 10+ attendance tracking softwares that you should really look out for in 2020.

To know more about our platform and offerings, Schedule a demo with us today!